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The Purchasing and Supplier Management (PSM) Team is responsible for all spend relating to the operational and capital activities of Essar Oil UK.
We have direct links into the wider Essar procurement network and endeavour to optimise our spend globally.
We manage all third party spend, excluding hydrocarbons and transportation of hydrocarbons.
Our objective is to obtain the best value for Essar in terms of safety, quality, service, technology and total cost. We work with our suppliers and business partners to engender an ethos of continuous improvement in all of the above areas.
We expect our suppliers to demonstrate a commitment to continuous improvement in all aspects of their internal and external value chain, including the creation and adoption of innovative practices and technology. We anticipate being actively involved by our Business Partners at the earliest possible juncture in any opportunity that can contribute added value to both parties.
When visiting Stanlow, all suppliers must advise a member of the PSM team, stating when the visit will occur, who will be present and the purpose of the meeting.
All suppliers must be pre-qualified before working with Essar Oil UK. Any potential suppliers must undergo the relevant pre-qualification procedure to determine if they are suitable and this appraisal will include, but is not restricted to:
Essar Oil UK’s intellectual property must not be shared without its express permission. Suppliers may be required to sign mutual non-disclosure agreements.
Honesty, integrity and professionalism are at the core of everything we do at Essar Oil UK. We are committed to ensuring that our strategy, business and operations are built around a culture of ethical business practice at all levels. Our Anti-Corruption Policy sits at the heart of this commitment.
Our Anti-Corruption Policy and adherence to all anti-corruption laws are central to our culture of responsible behaviour, which protects us from legal and commercial risk and helps maintain our reputation.
All our staff are required to comply with the Essar Oil UK code of conduct.
Acceptance of our standard Terms and Conditions and relevant appendices is a prerequisite for doing business with Essar Oil UK.
In addition to the acceptance of our standard terms and conditions and any work related appendices, certain suppliers may be asked to agree to a service level agreement. This will form part of the commercial terms.
At Essar Oil UK we actively manage contracts throughout their lifetime. This includes periodical technical, quality and commercial reviews, benchmarking and market analysis.
Each contract is assigned a multi-discipline team who will work with our supplier with a view to continually improve its delivery. This ensures that the contract remains current and competitive.
Our Enterprise Resource Planning (ERP) platform is SAP ECC 6.0.
We support electronic trading and will work with our suppliers to develop the most efficient means of transacting and help both parties reduce processing costs.
The integrity of our master data is paramount. Supplier names, addresses, contact details and bank details need to be up-to-date. The relevant PSM Team contact must be informed in writing, on headed paper, of any changes to company details. If sent electronically, this must be in PDF format.
Official requests for quotations will only be issued by the PSM Team. All quotations must only be sent to PSM. Quotations received via any other route may be disqualified. Suppliers are required to advise their PSM Team contact whenever quotations are requested from any other department.
PSM supports Online Bidding and will employ where relevant.
Requirements for goods and services are always supported by an official Purchase Order. For mutual legal and operational reasons suppliers must not provide any goods or services unless they have been provided with an official Purchase Order. Non-compliance may result in disqualification from the PSM vendor list.
Our standard payment terms are 30 days from the receipt of a correctly presented, uncontested invoice.
Both goods and services are receipted through our Enterprise Resource Planning (ERP) system. This facilitates invoice payment. For goods, suppliers will ensure that:
For services, suppliers will ensure that:
Invoices should be sent to our Accounts Payable team. Please see contact form.
Invoices must only reference one Purchase Order and quote our official Purchase Order item numbers. Failure to quote these on the invoice will cause the payment terms to be delayed.
Invoices must be complete and correct. This means that they:
The address to reference on invoices is:
ESSAR Oil (UK) LimitedPO Box 3Ellesmere PortCH65 4HB
Essar Oil UK supports Evaluated Receipt Settlement via SAP.
Essar Oil UK produces remittance advices providing details of invoices passed for payment. Remittances are sent to suppliers via e-mail.
For further information please contact us using the online form.